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Arianna also co-facilitates a community of process improvement leaders and provides training on process improvement methodologies, including Lean Six Sigma. Though this methodology has its origins in manufacturing, Arianna shares how Lean Six Sigma can also be successfully applied to professional service organizations to eliminate waste in technology processes.
In this post, we'll summarize some of the key points from this Audit Talks podcast; however, the entire conversation contains valuable insights for firms looking to adopt a growth mindset, increase the ROI of their existing technology, and make process improvements.
Nine Categories of Waste in Technology Processes
Processes can be examined through the nine categories of waste. Lean Six Sigma and these categories of waste provide a framework for firms to think about how they use technology and improve overall processes. Arianna described each category of waste at a high level and then took a closer look through a technology lens.
While it's best to listen to the podcast for the entire conversation, here's a quick summary:
- Defect—errors or mistakes that happen within your process.
- Overproduction—doing more work than necessary.
- Wait time—any time that is spent in between steps that impacts processes.
- Non-utilized talent—having highly trained staff performing low-value tasks due to lack of automation.
- Transportation—the shuffling around of papers.
- Inventory—think about firm inventory as your projects, which you need to keep completing and delivering to clients.
- Motion—defined as "scavenger hunts" for information.
- Excess processing—essentially doing more work than the client will pay for or, truly values.
- Attitude—having the right mindset to lead through change management.
How Can Firms Better Utilize Technology Talent to Improve Processes?
When we think about process improvement, one of the first words that come to mind is efficiency. However, process improvement is more about finding a balanced approach to efficiency and quality. Firms can't simply focus on effectively increasing staff efficiency without using technology, which is why one of the key areas to leverage technology as a talent team member is automation.
For example, to minimize overproduction, the second category of waste, you must create consistency. To leverage robotic process automation (RPA), you need to start with consistent processes.
Which Category of Waste Should CPA Firms Pay Particular Attention to?
When Boomer Consulting is helping firms with process improvement, they like to start with existing technology to ensure better leverage. All too often, firms will implement new technology, not understanding that the old processes don't go with the new technology. That's why it's so important to pay attention to change management.
So, when asked which category of waste CPA firms should pay particular attention to, Arianna highlights attitude. When she works with firms, she relies on metrics for process improvement. Time and again, these metrics have proven that firms are able to make the greatest improvements faster when they demonstrate a mindset of continuous improvement.
Pick an Area of Waste And Start Making Improvements
Though we've presented the nine categories of waste in a list above, firms don't have to approach process improvements in that particular order. In the podcast, Arianna emphasizes that you want to start by looking at your current processes and getting a good understanding of where the issues are so you can uncover opportunities for improvement. Then look for the trends. If you see that transportation is your biggest issue, you can prioritize reducing or eliminating the paper in your processes first.
Many forward-thinking firms looking to improve processes, automate audit workflows and reduce manual, repeatable tasks utilize
